In previous days, I have talked a lot about the methods, ideas and choices you can use to reduce clutter. Now, I’m going to talk about tools. There are many third party apps that can help you keep your Mac clutter free – far more then I will cover here. I am also sure that for every one of these I mention, I will get feedback on others that people feel I have missed or should be added. That said, this list is in no way comprehensive. Just things I have used and like. Also, almost everything here will cost some money. Good software generally does:
Hazel - This is a great little app. It can watch any folder you tell it to and automatically organize your files according to rules you create. For instance, I have it watching my desktop and any file that is on there for more than two days, and has not been modified in the last 3 hours, gets moved to a “Working” folder I have. It can also do other magic little things like auto empty the trash on a schedule and delete all the associated apps for an application if you move it to the trash.
Appzapper - The uninstaller Apple forgot. This also will clean up all traces (preferences, support files, etc.) when an application is dragged into it. One kind of nice feature is The Hit List which allows you to sort your applications by most recently used (see: day 4) and zap those you don’t use at will.
Yojimbo – Just about any of the “everything boxes” (Evernote, Shovebox, etc.) will work here. The idea being that all of those items that don’t otherwise seem to have a good place can go in here. Heck, even a good deal of the things that do. I store all sorts of things from PDF’s, eBooks, receipts, serial numbers, bookmarks, web archives. It is a tag and fast search enhanced digital shoebox. Yojimbo gets my vote because not only is it the most “Mac Like” to me, but it also does a good job of allowing you to export your data out in the format it was put in (i.e. TXT, RTF, PDF, etc.).
Daisy Disk – There are many apps that can analyze your disk and tell you what is taking up the most space. That said, none do it more elegantly then this. In fact, the darn thing looks so pretty you may not want to delete anything.
So there is my short list. Do you have any you want to suggest?
Not what we believe in.
Update: I’m not trying to knock this just because it is not the iPhone. I’m actually glad to see some decent competition in this space. I am sure it is a fine phone, with great features, on a far better network, that really does have more bars in more places. Congrats to the GTeam. Seriously. That said, look at that UI – it’s a mess. Like the Native Chief in that 70’s pollution commercial – My eyes tear up a little just looking at it.
This lovely packaging concept for Pravda Vodka comes from Samantha Ziino, a student at RMIT University in Melbourne, Australia. She explains:
We had to do a project on an existing polish vodka alcohol. Pravda is a Polish vodka which prides itself on purity and fine ingredients. The bottle and box are white and simple, creating an aesthetic purity. A little red is used to distinguish the brand whilst staying true to Polish culture.
Vodka bottles are traditionally transparant, to communicate the clarity of the vodka, which is indicative of its quality. This bottle would therefore definitely stand out and attract the desired attention. That’s why we say: My kochamy to butelka wódki!

Soulver for iPhone, the iPhone port of my favorite calculation scratchpad, was just released. I’ve been beta-testing it for months (and may have bugged them into making it in the first place), and its beta version (“Sums”) was even in my First & 20 profile.
Soulver for Mac is always open on all of my computers — home, work, and laptop. It’s a calculator, a numeric scratchpad, and a simple spreadsheet all in one simple, fast, inexpensive program with almost no interface.
Nobody ever knows what it is, but everyone who sees me use it always asks, “Hey, what’s that?” And when they see what it does, they instantly download their own demo copy.
If you frequently perform calculations throughout the day, you need to try Soulver. If you like it, buy it. And strongly consider the iPhone version as a Calculator replacement.
Not sure why I have not heard of this app (or it’s lovely Mac counterpart) before but this looks like a fantastically simple way to get one’s math on. Especially for the math adverse like myself.
IN lamp is a unique lamp concept by Russian based industrial designer Katherine Semenko. Organic shaped and with a touch of art deco IN lamp is made from a closed material with some kind of reptile skin pattern on one side and the light shining from the reverse side.
The Lamp as alive organism.
The front is dense closed material.
The Reverse side – light.
The Reverse side as a soul…
In celebration of the Copenhagen conference on climate change, I thought I’d share some ideas in minimalism that can help you reduce your personal carbon footprint.
As I’ve said before, minimalism is a great way to step more lightly upon this earth. Consuming less is more important than buying green — though I’d encourage you to do both.
So let’s get straight to the tips:
1. Eat less. Wrote about this recently. Less food consumed means less resources used up and pollution used to create the food and get it to you.
2. Eat less meat. Worldwide, beef production contributes more to climate change than the entire transportation sector. Pork and chicken are also big contributors to pollution and carbon emissions, compared to plants.
3. Eat locally. Transporting food from where it’s grown or raised to where it’s processed and packaged, to your supermarket, has a high environmental cost. Eating locally not only greatly reduces that transportation cost but it supports local farmers instead of corporations. Look for local foods, in season, at farmer’s markets near you, or at your supermarket or local health food store, or get involved with a CSA.
4. Drive less. Work from home or telecommute as much as possible. Combine errands to make fewer trips. Move to a place near work and all the things you need. Walk or bike more, or use public transit. It takes time to reduce your driving, but if you’re conscious about it, you can make changes a little at a time. Also, you’ll get healthier by walking or biking instead of driving.
5. Travel less. Airplane flights are a huge contributor to climate change. Travel less by doing teleconferences, taking vacations close to home, and rethinking your travel needs. I’ve traveled a couple times in the last couple of years, but before that it had been about 7 years without a flight.
6. Buy less. Buying a lot of things is wasteful. Each item requires a lot of resources and contributes hugely to climate change (see the True Cost of Stuff). So cut back on how much you buy. See if you can borrow an item, check out a book from a library, make what you have last longer, find innovative ways to repurpose what you already have or make an item yourself, or just do without. Many times you’ll realize an item wasn’t a necessary purchase and you don’t miss it in your life.
7. Buy used. This avoids buying a new item and all the resources that go into creating and transporting it. It extends the life of something already bought. Look in thrift shops, consignment shops, used bookstores, eBay and Freecycle. Often you’ll find some really cool used stuff.
8. Have a smaller home. Obviously not a change you’re going to make this week, but something you can think about for the long term. A smaller home takes fewer resources to create, and requires less power, water, heat, and thus fewer emissions. If you get rid of a lot of your stuff, and rethink your needs, you’ll realize you need less space.
9. Use less power. Even without a smaller home, there are tons of ways to reduce power. Cool and heat your home less. Turn off lights, unplug appliances, hang dry clothes more often.
10. Use less water. Don’t take long showers – get wet, turn off water, soap up, turn on water and rinse. Don’t water your lawn, and wash your car less (or get rid of the car). Wash clothes less (wear them longer). Conserve water when you wash your hands or dishes.
11. Go paperless. Many offices and even homes use tons of paper, but most of it is unnecessary. Don’t print stuff out if you can read it on the computer. File things digitally rather than in folders. Get bills and other documents sent electronically or online rather than via mail. Stop catalogs from being mailed to you. Read newspapers and magazines online rather than buying them. Stop sending faxes for goodness sake.
12. Go vegan. Not a completely necessary step, but one I recommend. Vegan food, contrary to what most people think, can be delicious and satisfying, and it’s often healthier (less saturated fats, fewer calories, for example). Most especially, eating no meat or dairy or eggs means withdrawal from industries that are horrible for the environment, and horribly cruel to animals.
While you might read a lot of posts about the minimalist aesthetic, as well as on owning less stuff, what isn’t talked about enough is minimalist eating.
As Americans, we eat way too much (and waste too much food as well). As someone who was at least 60 lbs. overweight only a few years ago, I packed away the food as much as anyone else. I know what it’s like to eat entire pizzas by myself, eat super-sized fast-food meals plus extra nuggets and desserts and more, finish the gigantic heaping plates of food that the restaurants serve these days.
It’s too much, and it’s led to an obesity epidemic of alarming proportions. A large part of our healthcare crisis is because of our overeating.
A good part of the solution is to simply eat less.
A separate discussion should be about what we eat — organic, real foods, preferably grown locally, cooked at home with a minimum of processing and packaging. But today, I’d just like to talk about eating less.
It’s something I’ve focused on in my own life, especially recently, as I look at not only quality of food but quantity. I think we’ve been conditioned to eat without thinking, and in doing so to eat way too much. To stuff ourselves until we’re gorged. Which of course isn’t healthy at all.
My focus has been on eating until I’m not quite full. I eat until I feel like I want a little more, and then pause. Breathe. In about 10 minutes, I realize I’m satisfied and don’t need to eat any more.
Some tips if you’d like to accomplish this:
Over time, you’ll change, and be able to eat less. You’ll be healthier (assuming you were eating too much before) and lighter and living more sustainably.
Kris Madden had a thoughtful response to my last post on reading slower, and I posted a response in the comments that I’d like to repost here:
Hi Kris … thanks for your thoughtful response! It actually gives me a chance to clear up some misconceptions.
Namely, you misunderstood a couple of points:
1. I didn’t mention reading comprehension in my post and if that was implied, I apologize. Slowing down was to make the process of reading — and of working in general — more enjoyable. That’s the main point of slowing down, not to comprehend more.
When we slow down, we move at a more leisurely pace, we don’t feel so rushed, we’re not trying to cram too many things into our day. And most importantly, we have time to think about what’s important, rather than just doing things as fast as we can.
2. I didn’t say everything had to be read at the same rate. I just said to read slower. This can be a different rate of slowness for different types of materials, but the basic point — to slow down to enjoy life more — remains the same.
3. Productivity as you’ve defined it is definitely the traditional sense. I’m rejecting that traditional definition, and have for awhile now. Read some of my posts on Zen Habits for more on this. I basically believe the traditional definition of productivity — to increase our rate of output — is outdated and based on an industrial model, where workers were machines and management tried to increase their productivity and thereby increase profits. I reject this — workers are not machines, but creative, imaginative humans with hopes and goals and the desire for freedom and happiness.
And so, I believe productivity shouldn’t be to output at a faster rate, but to lead to achieving things, to freedom, to happiness, to doing what you love. That’s why effectiveness is more important than rate — if you focus on what’s important, then you can get great things done, and do them in less time because you’re not trying to do too much.
Thanks for the opportunity to clarify my thoughts!
Leo
Recently I read a post that teaches you to double your reading speed … and made the following claim:
“Obviously, the faster you can read, the more productive you can be. If you can double your reading speed, you can double your productivity.”
I disagree. I think you should read slower, and focus on doing things slower. It increases your effectiveness, which is a different definition of productivity than “doing things faster”.
The post’s argument was based on the idea that every project involves a lot of reading – background materials, books, blog posts, notes. It didn’t mention emails but that’s another area where reading faster might seem more productive.
And I’ll grant that if you can zip through that kind of reading, you’ll get the project done faster. And then you can zip through the next task and the next and the next, and zoom! You’re productive!
But productivity isn’t about speed, even if we’ve been led to believe it is. It’s about being effective. It’s about accomplishing things — and that’s about doing the most important things, not the most things.
When we speed through tasks and projects, we lose perspective. We forget what’s important and just try to do things as fast as possible.
Instead, pause. Think about what’s most important, what needs to be done the most. Then clear everything else out of the way, and focus. Do that one thing, but do it slowly, and do it very well.
If reading is important, focus on it, and do it slowly. It’ll be that much more enjoyable, and so will the project. And when you absolutely love what you’re doing, then productivity is a natural by-product.
Slow down, don’t speed up. Read slower — you’ll read less, but enjoy it more.
Also read: Slowness isn’t about comprehension – it’s about happiness.
Masakatsu Agatsu - True victory is victory over oneself.
An Aikido instructor once said:
Don’t spend time trying to move your opponent, just move yourself.
Rod Kobayashi Sensei said:
If you calmly maintain control over yourself, you will not only find a way to control the opponent but will also be able to control the situation before drastic action is necessary.
One must first learn to control oneself before attempting to harmonize and control others. Without a good balance and control of oneself, one can neither avoid an attack nor apply an effective technique on others. It is through self-control that one can learn to enjoy a harmonious way of life.
“Be master of mind rather than mastered by mind”
- Zen proverb
Nothing.
Twitter started with a brilliant idea of simplicity:
And people loved the simplicity, and 3rd-party developers used it well to make great apps. Twitter’s simplicity is one reason it’s a better user experience than Facebook or MySpace.
Now Twitter has added lists and the new Retweet feature, and it seems they might be looking to add more. Others are calling for them to remove the 140-character limit, allow more customizations to profile pages, and add a whole host of other features.
No. Please, Twitter, don’t give in to the feature requests, the tendency towards feature bloat. I will live with the lists and retweets, but please stop adding new features.
Instead, focus on making what you have better. Improve your infrastructure so you don’t have the Fail whale ever appear. Make your search better. Get rid of spam. Make it easier to unfollow people. Make the site even simpler.
Even better, move towards an open protocol — allow interconnectivity with Identi.ca and other services so we aren’t trapped into one service. People don’t like being trapped.
Keep it simple, Twitter.
Although I can’t claim to have mastered this technique yet, it’s something I’ve been considering and I thought I’d throw it out there for discussion.
The technique is “unfriending”, which was the New Oxford American Dictionary’s Word of the Year for 2009 (actually it was “unfriend”).
Why is this important to a minimalist? Because some of us would like to participate in the emerging social web of Twitter, Facebook, blogging and the like, without being overwhelmed by the huge stream of information that’s almost inevitably consumed when you participate.
The trend seems to be to follow or “friend” thousands of people, regardless of whether you know them or not. I’m guilty of this: when I signed up for a Facebook account, I began to automatically add people who made friend requests, and ended up with well over 1,000 friends — most of whom I don’t know. On Twitter, I began to do the same thing, but recently began to unfollow people I don’t know, probably offending a few people in the process.
The trend of following lots of people has its pros and cons — one of the pros is that you get to know more people than you normally would have. You also spread your influence and have your content spread more widely, if that’s something you care about.
But the con is that it’s hard to keep up with so much social information. Another con is that the relationships you do form become necessarily thin and superficial, because you can’t form deep bonds with thousands and thousands of people.
And so, consider unfriending or unfollowing people you don’t know. Or at least know of — it’s fine to follow someone whose content interests you, if you keep that within reasonable limits.
Here’s what happens. When you unfollow or unfriend people, you might offend them. But you’ll also greatly simplify your incoming stream of information, and be able to actually closely follow the updates of the people you are friends with.
And even better, you’ll start to have some real conversations, and form real relationships.
I don’t know what a good number of friends would be, but I’d guess it would be in the dozens — definitely below 100. I’m not there yet, as I said, but it’s something I’ve been considering.
Unfriending might offend people, but it’s greatly liberating.
Comments? @zen_habits me.
I use FuzzyClock(review) on my laptop, and love it.
Why not on a real watch?
After I created this concept image, I found other designer who came up with very similar idea already: Talus Watches